Board Meeting Tips

Board meetings should be productive, enjoyable and educational. Board members possess diverse abilities and backgrounds that are integral to the success of your organization. Board members are expected navigate to this site to manage the finances, reputation, and the future plans of your business. Therefore, it is crucial to make time to meet with them outside of board meetings by telephone calls and private dinners as well as managerial meetings.

Make sure that board materials are accessible to all directors before the meeting. This gives the board time to read and plan their agenda. Beware of provoking the board with long proposals or controversial topics that they were not prepared for. Similarly avoid discussing these issues at the beginning of the meeting, when the board is not prepared to handle the depth of discussion needed.

Create a clearly defined agenda, and include the an estimated time for meetings. This will allow the board to control its time and encourage active participation. It is important to clearly designate one person, whether it is the secretary or a board member, to taking detailed minutes at the meeting. This will help eliminate headaches and miscommunications later.

Some officers like to begin the meeting with a success story to encourage the board. This can be a great morale booster and prove that the board’s decisions can make an impact on the lives of customers, employees, or other stakeholders. Positive results can help focus your board on the future.